Internal accessibility teams managing multiple products and/or services can now generate filled-in VPATs for $3 each using Tracker AI. The Tracker platform transforms hours of manual template work into minutes of automated population followed by expert review.
| Challenge | How Tracker AI Solves It |
|---|---|
| Multiple Products Requiring ACRs | Generate VPATs across your entire portfolio from a single dashboard at $3 per document |
| Time-Intensive Template Work | AI populates conformance levels and remarks automatically from your audit data |
| Maintaining Current Documentation | Regenerate VPATs at any point as your team validates fixes, reflecting real-time status |
| Consistent Scoring Across Products | Standardized workflow ensures uniform conformance reporting methodology |
| Procurement Deadline Pressure | Generate documentation in minutes when buyers need ACRs quickly |
Table of Contents
Internal Teams Need More Efficient VPAT Creation
Organizations with dedicated accessibility teams face a unique scaling problem. Your team conducts thorough audits across dozens of products and services. Each audit produces valuable conformance data. But translating that data into properly formatted VPATs consumes hours that could go toward actual accessibility work.
Consider the workflow at a company maintaining 40 products and services. Each product needs an ACR for procurement, policy, consumer, and/or compliance reasons.
Examples of corporations with numerous digital products and services:
- Amazon
- Meta
- Oracle
- HP
- Nvidia
These corporations all have internal teams working on accessibility and creating documentation, but it takes a long time to fill in and update the VPAT.
The Tracker platform addresses this time usage directly.
You can upload your audit report, track remediation progress, and generate VPATs whenever documentation is needed.
How the Workflow Fits Internal Team Operations
Centralized Audit Management
Your team likely produces audit reports in Excel spreadsheet format. The Tracker platform accepts these reports regardless of your internal template structure. Map your columns to the software once, and all audit data becomes available inside the dashboard.
Each product becomes a separate project. Your portfolio view shows accessibility status across everything your team monitors. Filter by conformance level, track outstanding issues, and identify which products need attention before the next procurement cycle.
Dynamic Status Tracking
Internal teams often work iteratively. Developers fix issues, your team validates fixes, products improve over time. Static audit reports cannot reflect this progress without manual updates.
Inside the Tracker platform, audit reports become dynamic. When your team validates a fix, update that issue’s status. The dashboard reflects current conformance. Generate a VPAT at any point, and it shows actual status rather than the original audit findings.
This flexibility matters for large organizations. Product A might need an ACR next week. Product B has a procurement deadline in three months. Product C just completed major remediation. Each generates documentation reflecting its current state.
Standardized Documentation Process
Consistency matters when your organization publishes dozens of ACRs. Procurement teams and customers expect uniform formatting and comparable information across your product line.
Tracker AI applies the same methodology to every VPAT. Conformance levels follow consistent criteria. Remarks and explanations use standardized language while incorporating specific findings from each audit. Your published documentation maintains professional uniformity without requiring manual template enforcement.
Integrating with Existing Audit Practices
Internal accessibility teams have established evaluation methodologies. Screen reader testing with JAWS and VoiceOver, keyboard navigation verification, code inspection, color contrast analysis. Your auditors know their tools and processes.
The Tracker platform does not replace your audit workflow. It accepts the output. Your team continues using preferred testing tools and documenting findings in your existing format. Export to Excel, upload to Tracker, and the platform handles everything downstream.
This separation keeps your evaluation methodology independent. Switch screen readers, update testing protocols, adopt new tools. None of that affects your ability to generate VPATs from the resulting audit data.
Cost Analysis for Enterprise Use
Manual VPAT completion typically requires 2-4 hours per document depending on product complexity. For a team managing 40 products with annual ACR updates, that represents 80-160 hours of documentation work yearly.
At $3 per VPAT generation, the same 40 documents cost $120 total. Even accounting for review time, your team reclaims dozens of hours for higher-value accessibility work.
The math improves further when products need multiple VPAT generations. Version updates, mid-remediation progress reports, pre-procurement quick documentation. Each additional generation costs $3 rather than another multi-hour manual effort.
Credit bundles reduce per-document cost for high-volume teams:
- 5 credits: $30 ($6 per VPAT)
- 10 credits: $50 ($5 per VPAT)
- 25 credits: $100 ($4 per VPAT)
- 50 credits: $150 ($3 per VPAT)
Credits apply across your entire account. Purchase once and use on any project in your portfolio.
Maintaining Compliance Documentation Standards
Your organization likely has documentation standards that ACRs must meet. Legal review, specific disclaimer language, particular formatting requirements. The Tracker platform accommodates these needs.
Every generated VPAT appears as an editable draft. Modify conformance levels, rewrite remarks, add custom notes, insert required legal disclaimers. The AI provides the foundation. Your team applies organizational requirements before publication.
The review and acknowledgment workflow ensures accountability. Someone with appropriate authority confirms accuracy before the document becomes public. This checkpoint prevents AI errors from reaching procurement teams or customers.
Monitoring Portfolio-Wide Accessibility
Beyond VPAT generation, the dashboard provides portfolio monitoring capabilities. View accessibility scoring across all products. Identify which applications have the most outstanding issues. Track remediation velocity over time.
This visibility helps internal teams prioritize resources. When audit findings show Product X has 200 issues while Product Y has 40, allocation decisions become data-driven. The platform tracks what matters without requiring separate spreadsheet maintenance.
Progress reports document your team’s impact. Show leadership how conformance improves quarter over quarter. Demonstrate ROI on accessibility investments with concrete metrics.
Implementation for Internal Teams
Getting started requires minimal setup. Create projects for each product in your portfolio. Upload existing audit reports. The software extracts all issue data and makes it available for tracking and VPAT generation.
Your team can phase adoption. Start with products facing immediate procurement deadlines. Prove the workflow with a subset before expanding to your full portfolio. The flexible subscription model supports this approach without requiring enterprise commitment upfront.
Training requirements are minimal. The dashboard interface follows standard patterns. A 20-minute orientation covers project creation, audit upload, status tracking, and VPAT generation. Your accessibility experts spend time on accessibility work, not learning complex software.
The Audit-Based Difference
Many accessibility platforms base their monitoring on automated scan results. These tools report scores and generate documentation from that data. The fundamental problem: scans only reliably flag 13% of WCAG 2.2 AA success criteria.
Documentation generated from scan results misrepresents actual conformance. Procurement teams receiving those ACRs get incomplete information. Users with disabilities encounter barriers the documentation failed to disclose.
The Tracker platform requires audit data. Your team’s manual evaluation, conducted with screen readers and keyboards and expert judgment, provides the foundation. VPATs generated from this data accurately represent conformance because the underlying information is complete.
This distinction matters for organizations serious about accessibility. Your internal team exists because leadership recognizes the limitations of automated approaches. Your documentation should reflect that commitment to thorough evaluation.
Frequently Asked Questions
Can we use our existing internal audit template?
Yes. Export your audit findings to Excel spreadsheet format. Map columns to Tracker fields during upload. Your evaluation methodology remains unchanged.
How do we handle products with different WCAG target levels?
Each project specifies its WCAG standard during VPAT generation. Generate 2.0 AA documentation for legacy products and 2.1 AA for newer applications from the same dashboard.
What if our legal team requires specific disclaimer language?
Edit the draft before publication. Add required legal disclaimers, modify standard language, insert organizational boilerplate. The AI-generated content provides the starting point.
Can multiple team members access the same projects?
Yes. Add team members to your account. Assign issues to specific people. Track who validated which fixes. The dashboard supports collaborative workflows.
How do we maintain version history of ACRs?
Each VPAT generation creates a separate document. Keep historical versions by generating new VPATs rather than overwriting. Your documentation trail shows conformance evolution over time.
Internal accessibility teams deserve tools built for professional-grade work. The Tracker platform delivers audit-based tracking, AI-assisted documentation, and portfolio-wide monitoring at enterprise scale. Start with a paid plan at AccessibilityTracker.com and redirect your team’s hours from template work to accessibility impact.
