Our PDF remediation services ensure your documents meet the highest accessibility standards, including WCAG 2.2 AA and PDF/UA standards. Once we deliver your PDF files, your documents will be accessible and meet material compliance requirements.
Table of Contents
Remediation
Our remediation process fixes all elements and content including:
- Text: Ensuring all text is properly tagged for screen readers.
- Images: Providing accurate and descriptive alternative text for all images.
- Tables: Adding proper table headers and ensuring logical reading order.
- Forms: Making interactive forms fully accessible with appropriate labels and instructions.
- Links: Ensuring all links are descriptive and functional.
- Navigation: Adding bookmarks and tags for efficient navigation.
Process
Our remediation services provide an accurate, comprehensive, and cost-effective way to make PDF files compliant with:
- Section 508 and Section 504 of the Rehabilitation Act
- Americans with Disabilities Act (ADA)
- WCAG 2.1 AA and 2.2 AA standards
- PDF/UA standard
1. Document Structure Assessment
- Evaluate document architecture and properties
- Classify document type and complexity
- Determine if OCR processing is needed
- Identify existing tag structure (if any)
2. Content Analysis
- Inventory all document elements (text, images, tables, forms)
- Evaluate reading order and logical flow
- Identify color usage and potential contrast issues
- Assess form field functionality (for fillable documents)
3. Remediation Implementation
- Apply proper tag structure throughout document
- Correct logical reading order
- Add appropriate alt text for images and non-text elements
- Remediate tables for proper navigation
- Fix color contrast and color-meaning issues
- Ensure form fields have proper labels and instructions
- Verify and enhance document metadata
4. Quality Assurance
- Validate with Adobe Acrobat Accessibility Checker
- Test with PAC 2024 for PDF/UA conformance
- Conduct screen reader testing (NVDA and/or JAWS)
- Conduct human, technical review by accessibility specialists
- Create verification documentation
For image-based PDFs requiring OCR, we include these additional steps:
- High-quality OCR processing to extract text accurately
- Manual verification of OCR accuracy
- Correction of recognition errors
- Optional conversion to accessible MS Word format if requested
Each document undergoes both automated validation and expert manual review to ensure full conformance while maintaining the document’s original functionality and visual integrity.
Custom Template Creation
We also offer custom template creation services for Microsoft Word and PowerPoint. These templates are designed to be accessible and can be more easily converted into accessible PDFs. Our custom templates ensure that your documents are accessible from the start, saving you time and ensuring conformance with WCAG 2.0 AA, 2.1 AA, and 2.2 AA standards.
Why Choose Us?
Expertise in Accessibility Standards
Our team of technical experts are experienced in remediating PDFs to meet the highest accessibility standards, including WCAG 2.2 AA and PDF/UA.
Note that WCAG 2.2 AA conformance includes WCAG 2.0 AA and WCAG 2.1 AA standards so your document will meet all WCAG standards.
Comprehensive Remediation
We provide thorough remediation services for PDFs, ensuring they are fully accessible. We don’t stop at 5/10 or 7/10 accessibility. Our documents will meet the highest standards.
Custom Services
Our custom template creation services allow you to create accessible documents from the start, making it easier to produce accessible documents the first time.
Commitment to Quality
Our meticulous approach to document remediation means that every document is thoroughly checked and meets the highest accessibility standards.
Legal Compliance
After remediation, your documents will meet best practices for compliance for all anti-discrimination and digital accessibility laws such as the Americans with Disabilities Act (ADA), Section 508 of the Rehabilitation Act, Section 504 of the Rehabilitation Act, European Accessibility Act (EAA), and other laws.
Capacity
We are able to complete document remediation projects of almost any size. Whether you have a single PDF or a large batch of files, we have the infrastructure to deliver high-quality, accessible documents in a good turnaround time. Our quality remains the same whether we’re working on a single PDF or 1,000. Each remediated document undergoes a rigorous quality assurance process to ensure full accessibility before delivery.
Large Batch of Files
For clients with large batches of files, our seamless process and large team means we have the capacity to remediate thousands of documents.
Related Services
We not only offer PDF remediation, but document accessibility services for many other document formats including Excel spreadsheets, Microsoft Word documents, PowerPoints, and more. We also offer custom services including accessible document templates.
Pricing
Our PDF remediation pricing ranges from $7.50 to $11.50 per page, based on document complexity. 90% of our page based quotes average between these amounts.
Factors that affect pricing:
Simple remediation ($7.50-$9.50/page)
- Basic text documents
- Documents with simple layouts
- Documents with minimal tables
- Previously tagged documents requiring validation
- Documents requiring minimal structural changes
Advanced remediation ($9.50-$11.50/page)
- Documents requiring OCR processing
- Complex forms (fillable or non-fillable)
- Documents with complex tables or data presentation
- Content with images requiring detailed alt text
- Documents requiring extensive structural tagging
- Specialized forms and compliance documents
Some PDFs simply take longer for us to remediate than others which affects the cost.
Contact Us
Contact us to receive a quote on your PDF remediation project. We work with all clients, regardless of project size. If you can provide us with access to your files or a representative sample of files, this will help us provide an estimate or a quote faster.
Estimates are provided based on a representative sample of documents. When you’re able to access all documents, we can provide a final quote.
