Document Accessibility Services

We remediate your documents to meet the highest accessibility standards, including WCAG 2.2 AA and PDF/UA standards (WCAG 2.2 AA exceeds WCAG 2.1 AA requirements). This means our documents will meet compliance requirements for Section 508 of the Rehabilitation Act, Section 504, the Americans with Disabilities Act (ADA), and virtually any law.

Our document accessibility services span remediation for a variety of document types to ensure they are fully accessible to all users, including individuals with disabilities.

Remediation

Remediation means we will fix all accessibility issues on your documents. This means we fix:

PDFs

• Text: Ensuring all text is properly tagged for screen readers.
• Images: Providing accurate and descriptive alternative text for all images.
• Tables: Adding proper table headers and ensuring logical reading order.
• Forms: Making interactive forms fully accessible with appropriate labels and instructions.
• Links: Ensuring all links are descriptive and functional.
• Navigation: Adding bookmarks and tags for efficient navigation.

Learn the details behind our PDF remediation services. Of all document accessibility requests, PDFs are the largest percentage. This is in part because PDFs are a standard format for much documentation and also because remediating PDFs can be so tedious.

Microsoft Word Documents

• Headings: Structuring headings correctly using styles for proper navigation.
• Lists: Ensuring lists are properly formatted and tagged.
• Tables: Adding accessible headers and ensuring tables are logically structured.
• Images: Including alternative text for all images.
• Hyperlinks: Ensuring hyperlinks are descriptive.

Microsoft Excel Spreadsheets

• Headers: Properly identifying header rows and columns.
• Data: Ensuring that all data is readable and accessible.
• Formulas: Making sure formulas are understandable and accessible.
• Charts and Graphs: Providing text descriptions and alternative text for visual data.

Microsoft PowerPoint Presentations

• Slide Titles: Ensuring each slide has a unique and descriptive title.
• Reading Order: Ensuring logical reading order for all slide content.
• Images: Adding alternative text to images and graphics.
• Media: Making sure all audio and video content is accessible with captions and transcripts.

Other Document Formats: Remediating documents generated with tools like Canva to ensure they are fully accessible, including text, images, and layout elements.

Formats

We can remediate the following types of documents to ensure they meet the highest accessibility standards and meet our exceed material compliance requirements:

• PDFs
• Microsoft Word Documents
• Microsoft Excel Spreadsheets
• Microsoft PowerPoint Presentations

Additionally, we can remediate other types of document formats, including those generated with Canva, to make them accessible.

Custom Template Creation

We offer custom template creation services for Microsoft Word and PowerPoint. These templates are designed to be accessible and can be easily converted into accessible PDFs. Our custom templates ensure that your documents are accessible from the start, saving you time and ensuring conformance with WCAG 2.0 AA, 2.1 AA, and 2.2 AA standards.

WCAG 2.2 AA is the most recent version of the Web Content Accessibility Guidelines and includes all success criteria from WCAG 2.0 AA and 2.1 AA.

Why Choose Us?

• Expertise in Accessibility Standards: Our team is well-versed in the latest accessibility standards, including WCAG 2.2 AA and PDF/UA, ensuring that your documents meet all required guidelines.
• Comprehensive Remediation: We provide thorough remediation services for a wide range of document types, ensuring they are fully accessible.
• Custom Services: Our custom template creation services allow you to create accessible documents from the start, making it easier to produce accessible documents the first time.
• Commitment to Quality: Our meticulous approach to document remediation means that every document is thoroughly checked and meets the highest accessibility standards.
• Legal compliance: After remediation, your documents will meet compliance requirements for anti-discrimination and digital accessibility laws such as the Americans with Disabilities Act (ADA), Section 508 of the Rehabilitation Act, Section 504 of the Rehabilitation Act, European Accessibility Act (EAA), and other laws.

Capacity

We are able to complete document remediation projects of almost any size. Whether you have a single PDF or a large batch of files, we have the infrastructure to deliver high-quality, accessible documents in a good turnaround time.

Our quality remains the same whether we’re working on a single PDF or 1,000. Each remediated document undergoes a rigorous quality assurance process to ensure full accessibility before delivery.

Large Batch of Files

For clients with large batches of files, our scalable process means we have the capacity to remediate thousands of documents.

Quality

All client documents are remediated to be a 10/10 accessibility-wise. We do not stop at a certain baseline threshold. Our technical experts manually evaluate, process, and remediate all client documents to meet the WCAG 2.2 AA standard, which includes the WCAG 2.1 AA criteria. Additionally, PDFs are remediated to meet the PDF/UA standard.

Learn more about other complementary digital accessibility services that we offer including more details on PDF remediation, user testing, documentation of accessibility, custom accessibility statements, project planning, and more.